Your Life, Your Way: A Guide to Creating a Flexible Work Culture

Autonomous Work–How to Create a Culture of Low Authority and High Accountability

One of the key outcomes of the COVID-19 pandemic is that employee expectations have changed. Employees want flexible working solutions and they’re willing to walk out the door if they don’t get it. In our Great Resignation report, we found that employers who wouldn’t continue to allow employees to work from home after the pandemic to be one of the top three reasons why people quit.

In our survey, we found that employers who wouldn’t continue to allow employees to work from home after the pandemic were one of the top three reasons why people quit.

While employees crave flexibility, some organizations are reluctant to offer it, fearing that employees will be less productive at home—in fact, there has even been a rise in workplace surveillance—software that tracks what workers are doing to gauge productivity and efficiency. But despite 80% of employees saying they are just as or more productive since going remote or hybrid, many companies still hesitate at the idea of flexible work.

 What’s worse, this leaves managers stuck between leadership and new employee expectations, and they feel powerless to drive change for their team. 74% say they don’t have the influence or resources they need to make changes, and 54% feel like leadership at their company is out of touch with what employees want. 

This is a wake up call for leaders everywhere to change the status quo. Monitoring productivity will likely harm trust with employees as will putting managers in awkward positions. It’s time to let go of top-down management styles and instead promote autonomy in the workplace as a way to drive better decision-making and business outcomes whilst increasing employee motivation and engagement.

At 360Learning, we place emphasis on giving employees the autonomy to work in a way that suits them to reach greater impact. In this chapter, we share our playbook for autonomous work—from the foundations leaders need to set in order to empower autonomous working in a remote environment to the close links between autonomy and motivation, we provide insight on how to balance giving employees freedom whilst ensuring leadership priorities are met.

Monitoring productivity will likely harm trust with employees as will putting managers in awkward positions. It’s time to let go of top-down management styles and instead promote autonomy in the workplace.

What is autonomy in the workplace?

Autonomous working relates to how much freedom and independence employees have to do their jobs. Specifically, it refers to employees being able to decide when and where their work should be done, but also having the authority to make decisions that contribute towards the overall improvement of their performance.

How to ensure everyone stays on track

At this point, many leaders might be thinking ‘But how does this actually work? How do you ensure that getting rid of top-down management won’t lead to everyone in the organization doing only what they want to do, or having a say in every single decision?’

These are valid concerns. Luckily, there is a way to balance giving people the freedom they need to thrive and ensuring leadership priorities are executed. For autonomous work to be successful, organizations must have three foundational pillars in place: transparency, accountability, and impact.

1. Transparency

Transparency is a fundamental practice in keeping everyone on track to deliver impact. To empower autonomy, organizations need to be dedicated to making business information available to everyone so that people can make the right decisions for the business. 

At 360Learning, all communication (from top-down to bottom-up), is written in Trello. We avoid emails, favor asynchronous work, take written notes which we make public after synchronous meetings, and maintain a bi-weekly all-hands. On a quarterly basis, our CEO and c-suite will use the all-hands forum to also answer questions submitted anonymously. From salary bands to performance reviews, everything is written, communicated, and public.

2. Defined scopes, low-authority and high-accountability 

For true autonomous work to be successful, every employee needs to have a clear understanding of their scope and a high sense of accountability for their performance. At 360Learning, we combine high-accountability with low-authority so that everyone knows who does what and who is responsible for which projects. 

We use the Objectives and Key Results (OKR) system, updated each quarter and shared transparently, to keep everyone on track. This level of accountability empowers people to work autonomously—we own our successes as well as our mistakes. As we define our own OKRs, we place a great deal of importance in understanding and writing them as part of our employee onboarding process.

A course on how to write OKRs in our employee onboarding process

3. Impact

A clear way of measuring impact is one of the most important foundations for organizations who want to opt for an autonomous work environment. It’s what helps you give people freedom whilst ensuring leadership priorities are met. At 360Learning, our OKRs are based on quantifiable metrics instead of subjective indicators, keeping everybody focused and on track, whether people are in the office or remote.

With the three foundational pillars established, organizations need to also build autonomous motivation. Read on to see how to achieve this.

How to encourage people to be self-motivated in a remote work environment

By adopting a culture of autonomy, organizations set employees up to continuously do their best work wherever they are and stay motivated and engaged.

Autonomous motivation, a concept embedded in self-determination theory developed in the 1970s by psychologists Richard Ryan and Edward Deci, is based on three essential psychological human needs: autonomy, relatedness and competence. According to Ryan and Deci, autonomy is the most critical in driving intrinsic motivation. 

Common intrinsic motivations in the workplace include:

  • Personal development and learning
  • A sense of accomplishment
  • Pride in work
  • Feeling respected and trusted
  • Choice in work projects
  • Feeling part of a team  

The foundational pillars of autonomy: transparency, defined scopes, low-authority, high accountability, and impact, naturally help activate these intrinsic motivations. But what are some practical approaches you can encourage in your organization to help foster these motivations when working in a remote environment? Here are six we use at 360Learning.

6 practical ways to keep employees autonomously motivated

  1. Encourage peer-to-peer recognition. Recognition encourages employees to continue to perform in their role while keeping themselves abreast of changes in their areas of expertise. Recognition tools like Lattice or Mo allow organizations to recognise people’s achievements publicly, driving employee motivation and engagement.
  2. Focus on professional development and self-declared learning needs. Develop clear career pathways for everyone. Be sure to have the correct support systems in place to help employees achieve their milestones. It’s also important for all employees to feel like their learning needs are being met. A democratized learning approach in which learners take control of their own learning will be imperative to keeping employees motivated. This can be achieved by leveraging a learning needs tool.
  3. Let employees set their own OKRs. A big part of being autonomous at 360Learning is the ability to propose our own targets and decide how to achieve them. Our coaches are there to measure performance and offer support. This is all about decentralization, and the democratization of decision-making and ownership. But it’s important to note that this only works under the premise that everyone is aligned on the global strategy.
  4. Give people flexible working options. At 360Learning, we’ve opted for a remote-first environment. This means all our processes are set up with remote working in mind. But we also provide employees with a monthly allowance which can be spent on coworking membership spaces for those that want to work from an office. People can also choose to work from our headquarters from time to time.
  5. Encourage people to set daily rituals. It’s important when working at home to set a structure for the day. Encourage people to set daily rituals, for example, going for a walk in the morning or walking your dog after work. Over time, rituals automatize behavior, freeing up mental energy to be able to focus on other things that require more attention.
  6. Make time for deep work. The shift to remote work has seen an increase in online meetings, and in turn ‘Zoom fatigue’. At 360Learning, we promote a low-meeting environment, instead opting for asynchronous work. We make time for deep work which allows people to complete tasks, creating a sense of accomplishment which is a key intrinsic motivation.

Next chapter: Flexible learning and self-directed career development.

Looking for a roadmap to implementing a flexible work culture? Download our strategic cheat sheet and learn how you can overcome the seven most common objections to building flexible work solutions.

The 7 biggest roadblocks to building a flexible working culture

So, you want to build a flexible working culture?