Your Life, Your Way: A Guide to Creating a Flexible Work Culture

14 Tools to Make Your Flexible Working Culture Work

Inspired by these strong examples of successful flexible work cultures, you may be itching to get the ball rolling in your company. But before you change the rules, be sure to have the right tools in place to enable your teams to work flexibly yet efficiently and transparently under these flexible conditions.

That’s why we’ve compiled our list of 14 tools to help your teams achieve the best results from flexible and self-directed working and learning. Here we go!

Tools for great asynchronous project and task management

1. Google Workspace

Google Workspace (formerly known as G-Suite) is Google’s collection of cloud-based organizational and collaboration tools. These include Google Calendar, Google Docs, Google Drive, and more. With Google Docs, employees can easily collaborate and create living documents and resources that everyone can access.

2. Trello

As we noted in our case studies, Trello is a Kanban-style visual collaboration tool that helps organizations plan projects, track workflow, and share workload. Using cards, lists, and boards offering a clear overview on the status of projects, Trello intuitively organizes information and enables teams to collaborate on shared projects in an asynchronous and highly efficient way.

3. Notion

Notion is a workspace tool blending a range of work apps into a single platform. It allows users to write, plan, and collaborate on shared projects, or just work on solo jobs. When teams are collaborating from a distance, Notion makes it easier to stay on track with components such as Kanban boards, calendars, reminders, and shared databases. 

4. ProofHub

ProofHub is an easy-to-use project management and team collaboration tool that offers complete transparency for users to plan and work on projects while staying updated on all task-related information. Boards, Gantt chart, Chat, Discussion, and a Proofing tool are just a few of the features that help your team stay organized, communicate about tasks, and gather all they require to deliver their best work in a centralized space.

5. is a cloud-based platform for flexible and transparent project and task management, collaboration, and scheduling. Users can view their projects according to different priorities, including Gantt charts and Kanban boards that make project steps and timelines clearly traceable for everyone.

Tools for remote and asynchronous communication

6. Loom 

Loom is a video recording tool that facilitates remote work and allows teams to prepare filmed messages with built-in screen recording. You can record your webcam and your screen simultaneously. Once the video is complete, you get a shareable link of the video hosted on Loom, and your colleagues can give you feedback directly in a chat-like comment area.

7. Claap

Claap is an async video collaboration platform enabling remote teams to share messages through screen recording. Teammates can watch the message and annotate the video with comments on their own time. Discussions and alignments on next steps take place on one unique async platform.

8. Hypercontext

Hypercontext (formerly Soapbox) is an app designed for people managers who are looking to have more productive one-on-one discussions and team meetings. The tool allows teams to create shared agendas, take meeting notes, gather feedback, and assign next steps on one single platform.

Tools for goal setting, OKR tracking and employee engagement

9. Lattice

Lattice is a people success platform that helps set and track transparent OKRs that drive collaboration and business results. Your teams can use Lattice for transparent performance management, to give and receive feedback as well as to track employee engagement through pulses and surveys.

10. Leapsome 

Leapsome is a performance management employee engagement platform. The integrated OKR management tool that helps defining, tracking and reporting company, team and individual goals. In particular in companies with a strong remote and asynchronous working culture, the platform promotes alignment and transparency across the organisation.  

11. Mo

Mo is employee engagement software for the new world of work. They provide a complete toolkit for connecting and motivating teams. Their platform makes it easy for teams to celebrate successes together, recognise people’s contributions, give real-time feedback and spread high performance habits. 

Tools for self-directed learning 

12. 360Learning

360Learning enables companies to upskill from within by turning their experts into champions for employee, customer, and partner growth. Our learning platform helps organizations to capture their internal knowledge and make it accessible regardless of time and place, helping to create amazing learning experiences for remote and distributed teams. 

Tools for equipment & in-office work

13. Fleex

Fleex provides and manages equipment like furniture and high tech devices to remote teams. It lets HR or IT teams allocate a monthly budget for employees so that they can choose to spend it on several products and services. Thus, they don’t have to deal with large inventories spread around multiple locations. 

14. Semana 

Semana is an online platform that helps HR teams manage remote working by forecasting office occupancy. It makes it easier to optimize office allocation at a glance and easily organize flex-office.

Next chapter: What's next for flexible working?

Looking for a roadmap to implementing a flexible work culture? Download our strategic cheat sheet and learn how you can overcome the seven most common objections to building flexible work solutions.

The 7 biggest roadblocks to building a flexible working culture

So, you want to build a flexible working culture?