The 7 Best Employee Onboarding LMS Solutions for 2025

Onboarding in the corporate learning environment can be a challenge. Compounding that challenge: organizations are facing a skills shortage across the board: 72% in operations and 69% in both financial and managerial roles. 

Employee retention appears more crucial than ever, yet only 52% of employees report feeling satisfied with their onboarding process. 

If L&D teams are going to keep employees engaged and help them transition into the organization in a way that makes them feel welcome, optimizing onboarding processes is a great place to start.

A comprehensive learning platform helps you create the kind of best-in-class onboarding experiences that set new employees up for success. And keep them around and engaged for the long haul.

This article discusses the role of an LMS in onboarding new employees, essential features to consider, and the seven best LMS solutions for onboarding new hires in 2025.

The role of an LMS in employee onboarding

Managing an effective onboarding process for new employees can be challenging for L&D and human resources teams. 

However, an LMS can help simplify this integral L&D function by empowering us to build a scalable onboarding process. A learning platform can be your team’s central command for designing and deploying your upskilling training programs. 

Onboarding software solutions will also provide your new hires with a centralized hub where they can access their onboarding experiences in their workflow. From day one, new employees will have access to the training courses to help them understand their role and feel like they’re an integral part of your company’s culture. 

Leveraging a learning management system for onboarding can help you impact those critical metrics that concern stakeholders, like retention, and those that matter to L&D, such as engagement. An LMS also empowers you to move at pace, for example, to update training materials or compliance training when needed quickly. 

A robust onboarding LMS will also offer you integrations with HR systems, and the best will include functionality for personalized learning paths, automation for upskilling, and AI-powered analytics to tailor learning content and track learner progress.

Essential features of an effective onboarding LMS

When looking to boost your employee onboarding, here are six key learning platform functionalities that will help you design a successful onboarding process for your new hires.

1. Engaging user interface: An intuitive interface design will go a long way in reducing the time new hires spend getting familiar with your learning solution and more time working to complete the milestones on their onboarding journey. 

2. Mobile learning: To help ensure that your onboard training is flexible and accessible, a learning platform that empowers new employees to access online courses on all devices will enable them to learn on the go at their own pace.

3. Microlearning: An effective onboarding LMS will include functionality to host and deliver online learning content in various formats to ensure your learning experiences are engaging. Keep an eye out for a capability to deploy microlearning modules to help new hires consume crucial training at their own pace. 

4. Collaborative learning: A learning platform driven by collaborative and social learning will significantly increase access to your institutional knowledge, giving new employees insight into how company veterans do their jobs and close skills gaps in the process. 

5. AI and personalization: A significant feature of an effective onboarding LMS is AI-powered personalization. The capability to create individualized learning paths specific to new hires and their role will supply them with the necessary skills. Consider learning solutions that leverage AI to make L&D tasks impactful, scalable, and less repetitive.

6. Reporting and analytics: Robust data harvesting and reporting functionality is critical for tracking a new hire’s onboarding journey progress. These tools, preferably AI-powered, will help you and your team ensure that employees are achieving their upskilling goals. 

In addition to the above six essential features, keep an out for tools such as gamification to boost engagement and quizzes to help measure progress, as well as notifications to help keep learners on track and engaged throughout their onboarding experience.

The 7 best learning management systems for employee onboarding of 2025

1. 360Learning

360Learning is a comprehensive LMS, with employee onboarding one of its key focal points. The platform empowers your organization to upskill from within and deliver best-in-class onboarding. It also helps you identify skills imbalances and redeploy team members, which is great for retention and resourcing.

With powerful automations and AI tools, you can decentralize the onboarding process while reducing the daily busy work with functionalities that include HCM integrations, user management, and a collaborative authoring tool. 360Learning makes it easy to deliver the right training at the right time, to streamline the onboarding journey. 

Key charateristics

• Usability & UI: Known for being intuitive, with strong peer-to-peer collaboration tools and social features like forums and feedback reactors.
• Mobile learning: Offers a dedicated mobile app through which users can learn in both asynchronous and live formats.
• Microlearning: Supports bite-sized modules, gamification, and learning paths that drive incremental progression.
• Collaborative onboarding: 360Learning's raison d'être. Built around peer-created courses, discussion threads, and knowledge co-creation.
• AI & personalization: AI-powered personalization and custom content recommendations based on user behavior.

Pros: Modern user interface and AI-powered tools that facilitate collaborative learning and content creation; LMS, LXP, and Academies all rolled into one cloud-based platform.

Cons: Not ideal for businesses with a low appetite for collaborative learning.

Pricing: Free trial. The team plan is $8 per registered user per month (up to 100 users). You can also request a live demo to get a quick platform overview.

2. LearnUpon

LearnUpon's LMS combines content management and online training to equip your employees with everything they need in their onboarding journey. Deploy onboarding courses that help your new employees integrate into the organization and develop the skills they need for their roles.

When designing learning experiences, the autopilot functionality speeds up daily admin by automatically enrolling learners. 

The LMS includes functionality for learners to enroll autnomously in courses when they need to upskill and take control of their own learning. There's also the ability to build internal certifications, and an assessment engine for automatic testing as new hires progresses along their onboarding journeys. 

Key features

• Usability & UI: Clean, easy-to-use interface with specific portals to serve different audiences (employees, partners, customers).
• Mobile learning: Mobile-ready, including iOS and Android apps.
• Microlearning: Good support via structured content and webinar integrations, though less focused than 360Learning.
• Collaborative onboarding: Solid social features, but designed for structured content delivery rather than peer collaboration.
• AI & personalization: Not heavily AI-driven. Personalization is more manual via portals and group segmentation)

Pros: Good integration and automation functionality for busy L&D teams. 

Cons: Pricing could be more transparent. 

Pricing: Subscription include an Essential plan (up to 150 users), Premium plan (150 to 500 users), and Enterprise (500 users and more). Pricing upon demo.

3. iSpring Learn

iSpring Learn is a user-friendly eLearning solution with comprehensive features and scalable functionalities to make onboarding easier.

The platform lets you and your team create engaging training experiences for your onboarding programs, including the capability for role-plays, assessments, and video courses. Next, you can quickly assign content to new hires, who receive automatic enrollment notifications and deadlines.

Other standout features include data and analytics reporting and supervisor dashboards. These help managers efficiently monitor new employees' progress through their onboarding experience. 

Key features

• Usability & UI: Highly intuitive, especially for SME use cases and PowerPoint-based content creation.
• Mobile learning: Includes robust mobile apps with offline access.
• Microlearning: Supports short modules, quizzes, and gamification via badges and leaderboards.
• Collaborative onboarding: Offers 360° performance appraisals and peer feedback, though forum-based collaboration may be limited.
• AI & personalization: AI assists in content creation—generates quizzes, formats text, suggests visuals .

Pros: Good course engagement with features such as reactions, certifications, and leaderboards.

Cons: Some users may find the content management in the Start plan limited.

Pricing: Free trial. For 300 users, the Start plan is $2.29 per user, per month, and the Business plan is $3.14 per user, per month (both billed annually).

4. LearnWorlds

LearnWorlds is a versatile LMS for employee training and customer education, which includes strong analytics and integrations.

Design and deploy personalized training paths targeted to your new hires' roles and skill levels, ensuring they get what they need to succeed in your organization. 

The gamification and assessment functionalities help you understand where employees struggle in their onboarding experience. You can then further boost new hire engagement with LearnWorlds’ mobile app and responsive web design. 

Key features

• Usability & UI: Offers easy content creation templates and a modern mobile interface, but backend customization can be limited.
• Mobile learning: Intuitive mobile app as an add on.
• Microlearning: Great for interactive content and automated quizzes via AI.
• Collaborative onboarding: Not focused on peer collaboration; more suited for instructor-led or self-paced curricula.
• AI & personalization: Leverages AI for smart quiz generation and course suggestions.

Pros: Interactive video editor, an eCommerce system, and automatic video transcripts.

Cons: The Starter plan has a $5 fee per course sale. Some users say the backend doesn't scale easily.

Pricing: Free trial. The Starter plan is $29 per month, the Pro Trainer is $79 per month, and the Learning Centre is $249 per month. Annual plans offer up to 20% discount on these prices.

5. TalentLMS

TalentLMS is a versatile platform for SMB and enterprise-level training, offering great functionality for employee onboarding.

To empower your new hires on their onboarding journey, TalentLMS provides personalized learning experiences thanks to role-specific training content. You have options to deploy at a pace that doesn’t overwhelm them all at once. 

You can also use the analytics dashboard to track progress and deploy course completion surveys. New employees can access the TalentLMS app at their own schedule, for onboarding in the flow of their work. 

Key features

• Usability & UI: Very intuitive interface that both admins and learners find user-friendly, enabling quick setup and easy navigation.
• Mobile learning: Fully responsive mobile app with offline access, enabling users to download courses and continue learning on the go.
• Microlearning: Supports bite-sized modules, quizzes, gamification (badges, leaderboards), and learning paths. Strong AI-driven content generation and ready-made micro-courses.
• Collaborative onboarding: Features include discussion forums, direct messaging, branches for segmented portals, and group management tools.
• AI tools & personalization: Offers AI-assisted course generator for text, images, quizzes; skills mapping. Personalized learning paths help tailor onboarding experiences.

Pros: Easy to implement, with gamification elements to make the onboarding process engaging for new hires. 

Cons: Some admins report cumbersome group/course assignment UX and lack of context-aware content prompts. Extras and reporting features come with additional fees.

Pricing: Forever-Free plan available (up to 5 users and 10 courses). The Core plan (up to 40 users) is $119 per month, Grow (up to 70 users) is $229 per month, Pro (up to 100 users) is $499 per month, and the Premium plan (from 1,000 users) is offered with custom pricing upon request.

6. Absorb LMS

Absorb LMS is an easy-to-use solution to help design and deploy your onboarding programs. It lets new employees access onboarding experiences from anywhere, including their mobile devices. The solution also includes personalized onboarding learning paths which scale as your organization grows. 

Track the progress of new hires along their onboarding journey using AbsorbLMS’s dashboards. Generate reports that reflect your own metrics to show impact, and be sure employees are getting the most out of their learning experiences.

Key features

• Usability & UI: Clean and user-friendly interface praised by many. Some large-scale users report support concerns.
• Mobile learning: Comes with robust mobile apps and offline functionality.
• Microlearning: Supports gamified micro-modules, leaderboards, and AI-based content recommendations.
• Collaborative onboarding: Includes social profiles and discussion forums—effective for group onboarding.
• AI & personalization: AI-driven recommendations and intelligent automation in administration.

Pros: Good customization for the dashboard and integration capabilities.

Cons: Some users may find the authoring tool challenging to use. 

Pricing: Free trial. Tailored pricing is offered through a quote.

7. Docebo

Docebo provides a cloud-based Learning Suite with a variety of LMS features to help you design and deploy your onboarding program.

First, Docebo includes functionality for automated learner enrollment and a large library of onboarding content to welcome new hires to your organization. You can also create your own training using the AI-based content creation tool.

Docebo also has strong content recommendations features to ensure new employees get the right content for their onboarding journey. Plus automated upskilling to ensure they have the skills they need for their new role. 

Key features

• Usability & UI: Modern UI. May be too complex for smaller teams; some report a clunky experience.
• Mobile Learning: Fully featured mobile apps with offline mode.
• Microlearning: Strong support for formal, social, and microlearning via bite-sized courses.
• Collaborative Onboarding: Active social learning, forums, channels, and peer-generated content .
• AI & Personalization: A leader in LMS AI—adaptive learning paths, content recommendations, virtual coaching, skills mapping.

Pros: Good user and content management. 

Cons: Some users criticize UI inconsistencies, support quality, and upselling tactics. May be too complex for many growing businesses.

Pricing: Elevate and Enterprise plans available; pricing upon request.

Choose the right employee onboarding LMS for your company

Modern and world-class learning platforms can represent a significant investment, so picking the solution that is right for you, your team, and your organization is critical.

As you work to align a solution with your specific onboarding objectives and training needs in your decision-making process, there are many factors to consider before you select a learning management system. 

We suggest you start by listing your onboarding pain points, assessing your business maturity, and selecting a pricing plan that is right for you. Then, consider the features that are nice-to-haves and those that are must-haves, such as customization, ease of use, scalability, and integration capabilities. 

From here, be sure to get in touch with your chosen LMS provider to request a demo or free trial so you can get a feel of the LMS’s fit with your onboarding strategy and overall learning culture. And feel free to use our free checklist to help you choose the right LMS for your organization.