LMS Pricing: Cost Comparison of Learning Management Systems

There's more to a learning management system (LMS) than its price tag. If you're not aware of the different expenses that come with buying and setting one up, the LMS that’s the least expensive on paper can end up costing you the most. With the current economic climate increasing the pressure to optimize costs, the importance of choosing the right LMS is paramount.

From tangible expenses like subscriptions and installation fees, to intangibles like time and emotional costs (yes, that’s a thing), investing in an LMS can be a complicated process, especially when it comes to quantifying the true cost of ownership.

A major part of choosing an LMS is understanding the actual cost of implementing it. You'll be better equipped to pick the best LMS for your organization by considering both the obvious and the often-overlooked extra costs.

Key takeaways

• There’s no “standard” LMS price, only trade-offs. LMS costs vary widely based on user volume, feature depth, and contract structure. Low entry prices can scale quickly, while enterprise platforms often bundle higher upfront costs with broader functionality and support.
• Models matter as much as price tags. Per-user, active-user, flat-rate, and contract-based pricing can dramatically change long-term costs. Choosing the wrong model for your usage patterns can lead to paying for learners who rarely log in — or outgrowing your plan faster than expected.
• Total cost goes beyond the subscription fee. Implementation, integrations, course creation, admin time, and support all contribute to the true cost of adopting an LMS. A platform that looks more expensive upfront may reduce hidden costs over time through automation and ease of use.

Key drivers of LMS pricing

Learning management system pricing can vary dramatically depending on how it’s built, deployed, and scaled. Some platforms charge per user, others per feature set, while enterprise solutions often bundle pricing into long-term contracts.

Key factors that influence LMS costs include:

• The number of users (registered vs. active)
• Deployment model (cloud-based SaaS vs. self-hosted)
• Feature depth (authoring tools, analytics, automation, integrations)
• Customization needs
• Level of customer support or onboarding required

Over time, additional expenses such as content creation, integrations with HR or CRM systems, and administrative overhead can significantly affect the total cost of ownership.

LMS pricing comparison: Cost of popular platforms

LMS pricing ranges from under $2 per user per month for basic tools to $25,000+ per year for enterprise platforms. Most mid-market SaaS LMS solutions fall somewhere between $5 and $15 per user per month, depending on features and scale.

Below is a snapshot of pricing models across some of today’s top LMS platforms. While list prices provide a helpful benchmark, final costs often depend on contract length, user volume, and optional add-ons.

1. 360Learning

360Learning is the AI-powered learning platform that combines LMS and LXP capabilities to scale skills development for mid-size and enterprise companies. Collaborative learning turns internal expertise into just-in-time learning for onboarding, compliance training, and more, powering employee, customer, and partner growth.

• Pricing: A free trial is available. Paid plans start at $8 per user per month for up to 100 users.

2. Bridge

Bridge is a learning and performance platform designed to support employee development, engagement, and manager-led coaching.

• Pricing: Annual plans start at $12,500 per year.

3. SAP SuccessFactors Learning

SAP SuccessFactors Learning is an enterprise-grade LMS commonly used by large organizations already embedded in the SAP ecosystem.

• Pricing: Starts at $22.20 per user per year, or $1.85 per user per month, with a minimum one-year contract.

4. LearnWorlds

LearnWorlds is geared toward educators, trainers, and businesses selling online courses, with strong customization and content delivery tools.

• Pricing: A free trial is available. Plans include Starter at $24/month, Pro Trainer at $79/month, and Learning Centre at $249/month.

5. TalentLMS

TalentLMS is a cloud-based LMS aimed at small to mid-sized businesses looking for a straightforward setup and scalable pricing.

• Pricing: Core (up to 40 users) at $119/month, Grow (up to 70 users) at $229/month, Pro (up to 100 users) at $449/month, and Premium (from 1,000 users) with custom pricing.

6. iSpring Learn

iSpring Learn focuses on rapid course deployment and is often paired with iSpring’s course authoring tools for employee training programs.

• Pricing: A free trial is available. The Business plan ranges from $4.46 per user per month (300 users) to $3.58 per user per month (1,000 users). Custom enterprise plans are available.

7. Docebo

Docebo is a robust, AI-powered LMS designed for large organizations with complex learning needs across employees, customers, and partners.

• Pricing: Elevate and Enterprise plans are available upon request, with pricing starting at $25,000 per year on a three-year contract.

8. ProProfs Training Maker

ProProfs Training Maker targets small teams and businesses seeking a simple, affordable training solution with quick setup.

• Pricing: Essentials from $1.99 per user per month, Business from $3.99 per user per month, and Enterprise plans from $499 per year.

9. LearnUpon LMS

LearnUpon LMS is built to train multiple audiences including employees, customers, and partners, with an emphasis on ease of use.

• Pricing: Basic (50 active users/month) from $599/month, Essential (250 active users/month) from $999/month, and Premium (500 active users/month) from $1,699/month.

10. WorkRamp

WorkRamp combines learning, enablement, and onboarding tools, often used by revenue, customer success, and HR teams.

• Pricing: Paid subscriptions typically range between $25–$35 per user per month.

11. eFront

eFront is an enterprise LMS offering both registered-user and active-user licensing models, with strong customization capabilities.

• Pricing: Registered plan starts at $720/month (from 300 users), while the Active plan starts at $1,600/month (from 100 users).

12. Moodle

Moodle is a widely used open-source LMS, often chosen by educational institutions and organizations that want flexibility and control over their learning environment without vendor lock-in.

Pricing: Starter plan from $160/year (50 users); Mini plan from $270/year (100 users); Small plan from $490/year (200 users); Medium plan from $1,180/year (500 users); Standard plan from $2,080/year (750 users).

Unpacking LMS pricing structures

Not all LMSs are priced the same, and each pricing model has its own set of benefits and drawbacks. For example, a free option may sound great for your budget, but do you have the development and administrative resources to manage a free tool? Each pricing structure has hidden costs that will influence your LMS's bottom-line price.

Subscription-based pricing

In today's market, subscriptions (or recurring licenses) are one of the most popular LMS types. This model is the best option for many companies because pricing is transparent and easy to calculate. Plus, upgrades and support are usually included, so there are no big surprises after the fact.

This pricing model works best for organizations with a changing or growing number of users who need the flexibility to scale up or down as needed or don’t have the budget to make a significant upfront investment.

Pros of subscription-based pricing:

• Low up-front cost
• Continual access to support
• Scale up or down as needed 
• Only pay for what you actually use
• Access to the latest updates and features

Cons of subscription-based pricing:

• Recurring fee for as long as you use the LMS
• Potential for costs to increase as usage grows
• Customization options may be limited

Perpetual license pricing

With a perpetual license, you pay a one-time fee for the LMS software and own it for life. This pricing structure works best for organizations with stable users and a budget to make a large upfront investment.

Pros of perpetual LMS licensing:

• No ongoing costs
• The software is yours for life
• Complete control over customizations

Cons of perpetual LMS licensing:

• Upfront costs are higher than subscription-based pricing
• You may have to purchase seats for non-registered users
• Updating software is your responsibility
• Changing needs may require a new LMS purchase

Pay-as-you-go pricing

Pay-as-you-go LMS pricing models let you pay for what you use when you use it. Instead of paying a flat license fee or a recurring subscription, you only pay for the specific features or services you need when you need them.

This model has become less popular over recent years because subscription pricing is generally less risky. If your organization only plans to do sporadic training, the pay-as-you-go model may work for you.

Pros of pay-as-you-go pricing:

• Pay only for what you use
• Add features as needed

Cons of pay-as-you-go pricing:

• Overspending is a real danger
• May end up being more expensive than other pricing models
• Limited features unless you pay more for upgrades
• Upgrading may be difficult or expensive

Open-source (free) learning management systems

An open-source LMS has its source code available for free and can be modified without restrictions. You'll still need to invest in setup, programming, and maintenance, even though the LMS is free.

Choosing an open-source LMS can be a roll of the dice since it can cost you more in terms of time and effort. But it might be worth considering if you don't have a budget and are looking for an LMS with no upfront costs.

Pros of an open-source LMS:

• Free 
• Freedom to make custom modifications
• No recurring fees 

Cons of an open-source LMS:

• Requires technical expertise
• No support options 
• Risk of bugs and security vulnerabilities if not properly maintained

The non-monetary costs of an LMS

Investing in an LMS involves more than just money. There are non-monetary costs like time, energy, and resources which are often overlooked. When you add up these factors, you'll be able to make a more informed decision by maximizing your spending power.

Customizing an LMS takes time

When you purchase an LMS, you may need to modify it to fit your needs. Customizing a learning platform can take a lot of time and resources, especially if you have unique requirements. Tasks like adjusting the look and feel of the platform or adding custom API integrations can take anywhere from weeks to months, diverting valuable time away from other projects and priorities.

For instance, let's say you have a specialized learning program that requires specific assessments, certifications, and evaluations. Customizing your LMS to support this program may take significant effort, especially if you need to integrate it with other systems. These customizations likely require attention from your IT department, who may already have a full plate--potentially delaying other important projects.

Data migration is taxing on your internal teams

Moving all your old data and learning content over to a new LMS is time-consuming and can quickly become a headache for your entire team. If you have to move your content manually, you have a greater risk of producing errors that will further slow your team down.

Imagine your organization has been using an outdated LMS for years, and now you're ready to switch to a new one. Your old system has hundreds of courses, and you need to move them to the new one. If you have to do this manually, your team could spend weeks, if not months, on data migration alone. 

If mistakes are made during the LMS migration process, it could lead to incorrect or missing data in your new LMS, resulting in less effective training.

Onboarding learners to your LMS takes time

Onboarding your users onto a new LMS doesn’t happen overnight, especially if you have a lot of employees. You'll need to allocate time and resources to register and enroll learners, conduct corporate training sessions, or build new courses to be sure everyone is comfortable using the new system.

To illustrate, let’s do some quick math. If a company has 1,000 employees and an LMS onboarding session takes an hour, that’s 1,000 hours, or 25 work days, just for onboarding learners to the new LMS. That’s a lot of time to invest, so planning ahead could help you avoid a dip in company-wide employee productivity. 

Make your LMS search smoother with a pre-shopping list

Rather than kicking the tires on a new learning management system, you’ll want to gather relevant information and have it ready when you start your search. By doing this advanced prep, you'll save time and be better equipped to find an LMS vendor with features that best support your organization's learning goals.

1. Know your customization needs

If you need specific LMS features or customizations like advanced reporting or third-party plugins, you may need to allocate extra time for custom development. Software that allows for extensive customization may come with a higher cost, so be sure to factor that into your budget.

Setup fees will likely increase as your training needs get more tailored and complex.

2. Calculate how many LMS users you’ll have

Your costs may go up or down depending on how many users you add to your LMS. Make sure to factor in organizational growth so you’ll have the budget for more seats when you need them. 

3. Have a budget in mind

Even an estimated budget can help you narrow your options and find an LMS that fits your financial constraints. Be realistic, and remember to incorporate long-term costs, like ongoing maintenance and upgrades.

4. Determine your integration needs

Make a list of the software and tools you want to integrate with your new LMS, noting any externally-hosted courses. Some LMS providers, like 360Learning, let users add courses from external providers for free in their pricing, while others add costs for this feature.

5. Identify any privacy, security, or regulatory requirements

Get a clear understanding of your data privacy and security needs, as well as industry regulations. Knowing this beforehand will help you pick an LMS that keeps your organization compliant. 360Learning, for example, fully complies with GDPR.

6. Outline your preferred training methods

Consider how you want to deliver your courses before choosing an LMS. For example, do you need offline access for learners who may not have a stable internet connection? Or an option like the 360Learning app for an on-the-go learning experience?

Even seemingly obvious features like a mobile app, gamification, or real-time dashboards are missing from some LMS solutions. And for other platforms, additional use cases come with additional costs.

Selecting the right LMS is the first step

Finding the perfect LMS isn’t the end of the story. If you want your employees to use your learning platform to its full potential, they need to be trained to do so, and continuously engaged and motivated to participate in ongoing L&D initiatives.

To boost company-wide performance with the right LMS, we suggest taking a bottom-up approach to learning and development, which puts your learners in the driver's seat. When you combine collaborative learning with the right LMS, you can create a dynamic learning culture in which your employees can take ownership of their professional development by contributing and learning from each other. That's where real growth and innovation happens.

If you're ready to take the next step in investing in an LMS, explore our transparent price plans or get in touch with our team for a personalized demo.